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How to minimize the expenses while travelling

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Health care is the #1 concern when people travel. Definitely, no one wants to get sick not because getting sick ruins all the plans, but can also be a hassle especially since you are in an otherwise unfamiliar place. Here are some no-nonsense tips on how you can avoid getting sick while traveling.

1) Wash your hands often

Do not underestimate the power of hand washing. Hand hygiene prevents the spread of germs and bacteria and infection in general. It also minimizes the risks of contacting gastrointestinal illnesses such as diarrhea, gastroenteritis and even food poisoning. Hand sanitizers are okay. However, these shouldn’t replace washing your hands with soap and water.

2) Bring water with you

While on the road, we can’t be sure how safe the drinking waters are. This is more so in places where sanitation is questionable. If you have to drink tap water, make sure that it is purified. Bring bottled waters with you for that extra layer of protection. Consider buying a bottle with a filter so you need to buy several bottles of water.

3) Observe food hygiene practices

When eating out particularly on the streets, notice how the locals are preparing the food whenever possible. For instance, look for seemingly inconsequential ways such as wearing gloves when handling food, wearing hair nets when preparing the food, frequent hand washing, etc. You may expose yourself to E. Coli, salmonella, shigella, and other such contaminants that may result in an upset stomach if you are not careful with the food you are eating.

4) Check your food intolerances

True, they say, that the true pleasure of traveling is to eat what the locals are eating. However, you need to watch your food intolerances, too. If your stomach is not used to spicy food, then you can skip the curry. Otherwise, if the locals insist, try out a small amount of it. Better yet, tell the person offering you the food about your concern, so they won’t get offended by your gesture.

5) Get vaccinated

Protect yourself further by getting a vaccine. You need not go ballistic over the process since it is not necessarily a requirement. However, there are countries that require getting vaccinated before allowing entry. These countries are currently experiencing incidences of yellow fever and meningococcal disease, for instance. You need to present a certificate of vaccination. With this, check if vaccines are required before going to your desired destination.

6) Bring sunblock

Protect yourself from the harmful effects of too much sun exposure. Not only that, the sunblock lotion can also protect you from dehydration, which is actually the onset of heatstroke. Bring an SPF 30 or more sunblock with you.

7) Bring mosquito repellent

Mosquitoes are dreaded by all, not just the travelers. A mosquito bite can leave you with itchy welts and may even cause serious diseases such as dengue fever, malaria, and chikungunya. Even if you are traveling to low-risk areas, carry a mosquito repellent or lotion with you specifically products with between 30 to 50% DEET. Reapply frequently.

8) Get enough sleep

Aside from hydration, an adequate amount of sleep is considered as an effective weapon against getting sick. Don’t shortchange yourself by letting your body and mind rest for at least 6 hours.

9) Consult a travel health professional

Travel experts say it is best to visit a travel clinic at least six weeks before the travel date more so if vaccines are required. Vaccinations require recovery period for each vaccine before the next vaccine can be administered. The travel health practitioner can also give you tips in case you got sick while away from home.

10) Research on the health risks

Every destination has some health risks. Be proactive enough to learn as much as you can about your destination. Educating yourself is the best way to protect yourself from the health risks.

You cannot guard yourself against all the possible maladies. However, prevention is always better than cure. Don’t let yourself get sick by reducing the chance of getting sick. Take an active role in combating the risk factors. After all, it is your health and travel plans that are being ruined.

So, stay safe!

Technology has completely changed the way business are dealing with their accounting and financial aspect of their business organization. However expense management is one such function that has not seen much innovation from a longer period of time. And what more particularly unfortunate is that most of consider this to be an insignificant part of the business organizations where as it is the most significant part of the organization. Studies have shown that 8 out 10 business organizations even today are using spreadsheets while managing the business expenses of their organization. Given below are the six major tactics that make travel expense management easy for you and your business organization.

Making use of the smart phones while traveling

Though there are different and specific expense management apps being made available to you, they would just serve as the double if you have to use specific business app. Through the smart phones you could take the photographs of all the receipts for the expenses made, and in turn gain legally binding copy. If your employer here insists on paper, print out picture when you return to office and for a maximum efficiency you could here use a note taking app to store the data and keeping it tagged for easy retrieval.

Start with simple and trying it before you buy

The next step while dealing with travel expense management is to use a simple version of automated expense management software that would not just capture but would even track down the expenses related to your organization. And while using it you might want to be sure of the following things: Has an easy to use mobile app for frequent travelers, is hosted in the cloud, and the last but not the least has a free trial version so you can see if it works out for you.

Having your policy put in action

Have a thought on this if your team could manage their business activities on their smart phones then why not expenses. So try and empower your team with the mobile expense reporting and the management tools so that they could report and manage the expenses on the go from anywhere saving their time and making them more productive enough.

Get your employees use the software

Have your employees prepared to make use of the software before it expires, and get opinions from people around the business. Do not forget that the employees, the finance team and the travel managers, and the others are responsible enough for travel and all the other expense budgets using the software getting their input before you buy whatever is helpful.

Putting a clear, simple and fair expense policy in place

Expense policy is nothing but having your organizations company rules and guidelines towards business related business. It would give your business and employees an overview of what has to be expected and what can, cannot claimed before in advance. Having a simple and a fair policy to understand, the employees here would know is been expected from them and you would not have to deal with unnecessary questions and the finance team processing your expenses without any hurdles.

Designated location for lost receipts

Especially on the roads you could accumulate a lot of receipts quickly and easily. And even though it might seem to be tempting enough because of your credit card and cash are in there your wallet is never considered to be ideal unless and until you have got sufficient space in order to keep the required receipts related to the expenses of your organization. So the most important thing you need to do here is have a location set no matter what. And once you get all the receipts place them there and do not store them as you cannot claim them through location wise.

So do you have expense management software strategies that would help you saving your time and money? If yes how have they worked out for you? Do leave your thoughts and comments below.

“My first journey from Saharanpur to Delhi by Car”

I have started my journey for Delhi from Saharanpur. The total distance was about 193 kilometers. I was with my one friend. So we have taken the route from Clock tower of Saharanpur. The time was about 8.30 am in the morning. The weather was really good at that day. It was little cloudy that day. After driving around 1 hour 30 minutes we have reached around to Muzaffarnagar. There we have relaxed for around 20 minutes and again started our journey.

The highway was really good. I really enjoy the drive. And after driving around one hour we have find one good restaurant on that highway named as Cheetal Brand. This food court was really good. You can find out different types of food and drinks there. On the highway you can also find different types of local dhabbas (hotels). But in my openion Cheetal Brand was really awesome. It is also in reach of everyone. After that we have also enjoyed a lot on the Muradnagar river. There we find the famous Lemon water (Shikanjvi). We have spent around 30 minutes there. And it was a very good feeling by putting the legs in water. And then again we have started the journey.

After going through the Ghaziabad highway we have reached Noida. And from there we have reached Noida Sector – 37. And from there we have taken the way for Kalindi Kunj. And we reached to Delhi in that way.

The total time that it took was around 4 hours via NH1 (National Highway 1) but as we have taken so many stops in our trip that’s why it take 4 hours. But if you drive without stopping more then it will hardly take around 3 hours 30 minutes if there is no jam in the way. I have used at so many places Google navigation to find the best route. So you can also take the help of Google Maps and Navigations so that you can find the routes that are free from traffic. Overall it was a great fun. These types of journeys are having more and more fun within small budget. These are like cheap travel trips. Below are the cities that we have covered during our journey.

Route from Saharanpur to Delhi - Get Tourism Info

Story by: Sanaul Haq

Going on a trip by car is an amazing experience. There is a lot of fun and adventure in such type of trip. There while travelling by the car we should keep some things in our mind to avoid any kind of accident. But surely you will enjoy the most by travelling with the car apart from any other medium like train, aeroplane etc. You can play games, sing songs and stop wherever you want. But all these things should be planned before the journey.

Here we are trying to make a list of things that you should remember while planning to travel by a car.

  1. Gadgets

Always carry a GPS system with you and mobile phones are always necessary during a journey. And charge all your gadgets properly before moving. Your all mobile phones, GPS System, music (ipods) systems etc. should be properly charged. You should also carry a power bank with you. If in any emergency you want to charge any of your gadget then you can use this power bank. Take your camera with video facility to capture the moments. Always use the mobile apps for proper navigation and all. You can use various travel app for searching the nearby hotels, restaurants, fuel pumps and food courts etc.

  1. Water Bottles and Food Stuffs

Carry atleast 4-5 water bottles with you. And 2 extra for the car. If you are traveling for a long distance then you should carry such amount of water bottles because you don’t know when you will need how much amount of water. Sometimes during long journeys car radiator also become hot. So in this case we needs water for this. You can also take cold drinks with you according to your requirement. Always take dry food stuffs with you so that you can take them during the journey like Chips, french fries, burgers, pizzas etc.

  1. Car Sitting Capacity

The number of person in one car should be according to the number of sits in the car. If you are on a long journey then never sit more people in a car more than the capacity of the car. Because this will creates problem for you. Use multiple cars in this case.

  1. Entertainment

Always take some entertainment stuffs with you while traveling on a long distance. Because sometimes on long distance people other than the driver sleeps in the car. And this is very dangerous because sometimes driver will sleep while driving so this will leads to the cause of a big accident. So always try to awake yourself and the driver also. Play some good sound tracks in the car. You can also play some game in the car like puzzles and singing a song etc. You can also do conversation with everyone in the car so that everybody feels energetic and enjoy the ride.

  1. Luggage

Always take the luggage based on your requirement. Try to take suitcase and bugs that are having good locking facility. You should also carry one carry-on bag. Take one hand bag also in which you can put the necessary things that are required time to time.

  1. First Aid Box

Always put one first aid box with you while traveling. Some people have the problem of vomiting during travel in the car so always keep the medicines of such type also that helps them.

  1. Servicing of the Car

Before starting your journey you should check your car that it is not having any problem. You should check the engine oil, break oil etc. Take the toolkit with you while moving. Always take one extra tire with you.

  1. What to wear during a journey

Always try to wear some comfortable clothes on a journey like half paints, pajamas. If you wear jeans or paints then maybe you feel uncomfortable during a long journey so try to keep yourself in comfortable zone.

Sometimes, even though you made a perfect planning still you may face few glitches here and there. One small wrong step can ruin the entire vacation plan, and you may end up spending more money than the actual budget. That is why proper planning is required when you traveling with children and elderly people. Here you can find few simple yet very efficient tips for a smooth vacation.

Plan Smart Vacation with Family

As you are all set for a pleasant vacation, make sure to involve your kids in the vacation plan and prepare them to get ready and fun with family. Check the passports and other necessary documents that all the dates are valid before travelling internationally. Now, choose the destination along with other family members, you can browse the internet to see which destination is good for your entire family, you can find toddler-friendly destination, exciting and entertaining destinations, the destination that excites the children, etc. You can also find several saving tips, which can make the Dad happy as they can help him save money on their trip.

People get scared to fly with a baby, but, there is nothing to worry, everything is possible. So if you want to visit international vacation spot then go ahead, the airline special deals can make it possible to fly happily with a baby.

Even pregnant lady can travel with little extra preparation, but new moms can freely explore the world with less worry. Pregnancy is not an excuse for you to not have fun, take you better half along with you and do hiking and small adventures, but, choose the adventures that are safe for you and for the baby.

Check the Reviews for Best Family Vacations

Going on a vacation without knowing exactly where or without proper planning can be terrifying especially when you are going with kids. But, if you check the reviews before planning a vacation can help you choose the right destination. Check Pure Wander for genuine reviews that can help you find the perfect vacation spot.

Finding the best and affordable place to stay is also one of the important factors to be considered when you are staying with kids. We can help you find the best place so that you can choose the right accommodation for your stay. There are several exciting places including Barbara Beach & Golf Resort, Hotel Diva at San Francisco, Coral Hills Best Western etc. You can also check the reviews on best restaurants, the best eatery places such as Wynkoop Brewery at Colorado and fun activities for families include Segway tours at San Francisco or Summer Camp for kids.

These tips can help you plan your vacation with a little frustration. However, with lot of patience and full preparation you can make a memorable and fun vacation possible with kids.

8 Major Tips to Track down Your Expenses While Traveling down the Road

Did you lose another week just billing down the receipts through all your credit card charges, and paper receipts that would work out to show how many purchases were done and were actually the business expenses? If so then it is the right time to set up the organizational efforts by implementing an expense tracking software that would help in tracking down the business in real time. Given below are the 5 major tips that would help you track down your expenses while travelling down the road. Here you can also find the tips to minimise your travelling expenses.

Making use of credit cards where ever possible

Credit cards are generally considered to be every one best friend, especially while travelling. For example, when charging a meal on credit, I am sure that you would be getting a receipt that you could save and enter when you return from the vacation. Even if you lose or forget to keep the receipt the purchase would show up in credit statements entering the expenses at that time.

Staying on top of your receipts

When you have receipts related to the business-related purchases than have them stored in the envelopes or shoe boxes and then filing them in an accordion file organized by month. If you are audited you would here then require receipts as an evidence for all the evidence made. This is also known as one of the best methods to save time.

If you do not get a receipt then jot it down in another receipt

There are times when you would not get receipts for the expenses made. And in things like cash tips, street food purchased are something that does not come with the paper trail, you would here than need to jot down the expenses in the margin of receipts that you already have with you. Also, it would be great if you remember where the money is being spent and write down those expenses.

Using the right software to track down and analyse your business expenses

Most of the expense management software programs provide options to create the expense categories and linking them to line the items on your tax forms reducing the time spent on billing your business expenses. These are programs that could be used to generate profit and loss statements assessing the financial health of your business.

Taking down notes in your phone

This is one of the most alternative methods that most of the individuals like, as they would not have to deal with the receipts making a note in their smartphones about each and every expense made. This system has generally seemed to work out well if you have a texting plan too. You could again go one step further and choose a mobile expense tracking software app.

Centralize Travel

Instead of having each booking done separately, consider consolidating your travelling by going through the same website for each and everything you need in terms of travel. Say for example Expedia has a business section that would help you book trips tracking down the expenses all in one place. Once you have hired employees in the team the centralized type of space would be beneficial.

Scanning down the receipts

If you have a regular practice of maintaining all the receipts in the pocket of your laptop bag, you are then losing out a few expenses. The loss would then add up to hundreds and dollars of dollars. There are a few apps available online that would help you track down all the expenses using the smartphones or tablet camera. Once you have the receipt saved you could then have paper version thrown away. While looking out for receipts in the app to make sure that would allow you to find receipts you need when you need them.

Being Timely

Have your expenses recorded on a timely basis so that you do not end up with a pile of receipts. Having your receipts documented on regular basis would not just save your time in the long run but would also ensure that your financial records are up to date.

So what are your tips for tracking down the business expenses while travelling? We are always open for some good ideas and suggestions in terms of expense management software. Help us out with your expense management tips by leaving the comments below.